Clerk & Recorder
AMY BUSS, COUNTY CLERK & RECORDER
Carroll County Courthouse
P.O. Box 152
Mt. Carroll, IL61053
Clerk's Office Phone: (815) 244-0221 Recorder's Office Phone: (815) 244-0223
Fax: (815) 244-3709
Regular Office Hours: 8:30 am - 4:30 pm, Monday - Friday
The County Clerk's office has five major functions: (1) Tax extender for computing tax rates and the redemption of delinquent taxes; (2) Chief election officer for the county; (3) Keeper of the county records; and (4) Clerk of the County Board; (5) Records all property transactions.
By law, the County Clerk also files the commissions for notaries public, files assumed names for businesses, issues marriage licenses and files campaign disclosure statements and statement of economic interest.
The County Clerk administers elections of national, state and county officials within Carroll County. There are currently 22 precincts with 12,173 registered voters under the jurisdiction of the County Clerk. The Clerk also administers all elections for schools, parks, townships, and other special districts under his jurisdiction.
The County Clerk computes the tax rates of the various units of government based on the amount of assessed value within the district. Taxes are set by dividing the levy (taxes requested by district) by the assessed valuation (rate = levy/assessed value.) From these rates, individual tax bills are prepared.
The County Clerk prepares all claims and reports from each county office to be approved by the County Board. He monitors all licenses and permits as provided by County Board ordinance.
The County Clerk pays all county bills as approved by the County Board, and is the supervisor of the County Clerk's fee fund.
The County Clerk administers all oaths of office and maintains bonds of elected and appointed officials.
The County Clerk's office provides for the legal registration of voters and the maintenance of the voting record.
He supervises and provides training for election judges and is responsible for monitoring and supervising all deputy voting registrars, including training seminars.
The Recorder's office maintains the index and records of all property transactions. All real estate documents, corporation papers, city and village ordinances and other miscellaneous documents, together with all service separation and discharge papers, are recorded. The original document is returned to the individual presenting it for recording.
Mechanics' liens and notices of tax liens, both federal and state, are filed, and the original is retained in a permanent file in the office. Financing statements, indicating liens on chattel property and termination statements thereof, are also filed.
Each document is assigned an official document number at the time it is presented for record and is entered in the proper entry book and indexes for quick reference to record retrieval.
The Illinois Real Estate Transfer Act is administered through the Recorder's office. Revenue stamps are purchased by the Recorder for the state, and, in turn, sold to the individual and affixed to the deeds by the Recorder.
In Carroll County, the Recorder also maintains a tract index of real estate transactions, which indicates the title to the property and any mortgages or liens against it. The chain of title may be traced back to the original government grant in these indexes.
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